Project Management
Improving Your Team Collaboration with Asana Integrations
Asana is one of the most powerful project management tools today, helping teams plan, collaborate, and track their work easily. It has affordable pricing plans and offers a variety of features designed to help teams of all sizes accomplish more.
Although Asana is already powerful on its own, the right integration can give the app an extra boost, helping teams improve their productivity, efficiency, and task management.
Why Integrate Asana With Other Apps?
These days, businesses function better when they have access to different tools — from Slack, Mailchimp, and Asana; the list goes on. Getting things done may require several tools, but using them together doesn’t have to be overwhelming. Asana users can finally simplify their workflow without needing to choose one tool — and that’s through Asana integrations.
By integrating Asana with other apps, you can streamline your processes, save resources from switching less frequently between different apps, and ensure that teams are on the same page even when using different apps.
Some of the most common apps integrated with Asana are used for communications, file sharing and storage, productivity, marketing and design, reporting, sales and services, and many others. For instance, you can integrate Asana with Google Drive to share files within your team or with Slack to receive notifications and updates on Slack.
14 of the Best Asana Integrations for Team Collaboration
You can integrate more than 200 apps with Asana — and choosing which to use can be challenging. Don’t worry; we’ve rounded up 14 of the best Asana integrations for better team collaboration, so you can easily decide which is best for your business.
Everhour
Are you struggling to determine how long your team members spend time on specific tasks? Everhour might be the answer. This Asana integration gives you visibility into the working hours of your team. It helps you estimate time for future projects and improve resource management.
On the client side, tracking hours with Everhour helps you set standard hours for pipeline projects. This prevents over-billing and improves your business’s brand and image.
Gmail
Gmail continues to be a favorite Asana integration across businesses of all sizes and niches because of its accessibility and ease of use. With the Gmail add-on, you can attach the email trail to any Asana project for easier access and further reading.
To use Gmail alongside Asana, you must install Asana’s Gmail integration, available from the Google Workspace Marketplace. You also need to use a Google email address when signing up for Asana to integrate the two. Once you’ve installed the integration, you can convert emails to Asana tasks and access Asana directly from your Gmail inbox.
Google Calendar
Google Calendar is a popular Asana integration because of Google’s ease of use, perfect for smaller organizations. The Google Calendar add-on lets you create events from tasks in Asana and create Asana tasks using the details in your Google Calendar.
For example, if a department head meets up with a client, he may need to set up a presentation, generate a report, and forward the results to other department heads through email. Integrating Google Calendar with Asana automatically creates these three tasks in-app once the department head schedules a meeting on his Google Calendar. Aside from saving time and effort, it guarantees that the team head doesn’t forget to execute any of these tasks.
Curious how Google Calendar stacks up against other calendar apps? Check out our article comparing Google Calendar to Apple Calendar.
Google Drive
Google Drive is the forerunner when it comes to file-sharing. Its free plan is ideal for small or starting businesses with five team members or fewer.
Google Drive is available in the Asana task pane, meaning you can attach files directly to tasks. As a result, teams will have access to the latest version of important files. Additionally, it eliminates the need to manually upload files to Asana, which is useful when working with different or large teams.
As long as you use your Google account in your Asana account, you won’t have any problems syncing the two. To access your Google Drive files from Asana, click the Attach button on a task and choose “Attach from Google Drive.”
Jira
Jira has become a favorite among many teams because of its software development and management features. By using the Jira add-on, you can create Jira issues with Asana. Integrating the two platforms is one of the best ways to allow cross-departmental teams to communicate easily, which is necessary throughout the product development lifestyle.
Being able to communicate with different teams in real time also enables you to raise issues the moment you notice them and look for solutions ASAP. The sooner solutions are formulated and implemented, the lesser impact issues will have on workflows and projects.
JotForm
JotForm helps you create and publish online forms in the easiest and fastest way possible. Regardless of the information you want to collect from your audience, JotForm enables you to develop comprehensive forms within minutes due to its drag-and-drop builder.
With this add-on, everyone on the team can access essential customer information and work together to achieve the same goals. For instance, by creating a form through JotForm and sharing the results on Asana, your production team can collaborate better in creating products that better suit the needs and wants of your customers.
Mailchimp
In terms of email marketing, integrating Mailchimp into Asana can’t be beaten. When you have the Mailchimp add-on, you can create new Asana tasks based on your new Mailchimp subscribers. But there’s one flaw — unlike the other integrations mentioned here, this one isn’t free. To enjoy Mailchimp with Asana, you must pay at least $19.99 per month.
If you still have questions about Mailchimp, check out these articles to get answers:
Outlook
Looking for other options besides Gmail to send out emails? Outlook might be the perfect option for you. Gmail is a good choice for small teams, while Outlook is more suitable for larger teams.
You won’t have any issues integrating Outlook with Asana as long as you have a Microsoft 365 Plan subscription. By integrating Outlook, you can easily track emails and organize them with other tasks.
To integrate Asana with Outlook, sign in to Outlook. After, click on the “Get it Now” option on the Microsoft Marketplace page for Asana and follow the on-screen instructions. Complete the steps to link the two platforms.
Pipedrive
Pipedrive is another well-loved Asana integration, as it can automate tasks between tasks in Asana and Pipedrive’s business. A Pipedrive add-on is more convenient than manually assigning tasks to your production team or its members.
There are two ways to integrate Pipedrive and Asana. You can install the Asana integration via Pipedrive Marketplace or search for the Asana integration in your Pipedrive account settings.
Salesforce
Because it helps streamline your sales pipelines’ workflows, Salesforce is definitely a handy Asana integration to have and use. By using the Salesforce add-on, you can simplify customer hand-offs and the onboarding process from the sales team to the project management team.
Slack
Improved communication is one of the reasons why businesses use Asana integrations. With this in mind, it’s no surprise that Slack is the most sought-after integration among Asana users. Slack is an excellent communication and project management app because of its ease of use, speed, and flexibility.
Through the Slack add-on, you can convert Slack messages into a task in Asana, add more details (like a description and deadline) and assign it to someone using the same integration. Inside Slack, you can change the status of the tasks in Asana or leave a comment. You can also receive Asana notifications in your Slack channel.
Learn more about Slack as we compare it to Discord in this article.
Trello
For cross-platform task management, integrating Trello with Asana is the best way to go. Integrating the two guarantees flexibility: you can automatically import tasks to Asana from Trello and due dates to Trello from Asana. This makes it easier to manage time and tasks.
Typeform
Typeform takes the cake for being one of the most efficient Asana integrations when it comes to workflow management. The Typeform add-on can automate the task creation process on Asana from the Typeform answers. This means you or your team members won’t have to spend too many resources creating recurring tasks on Asana.
Zoom
For businesses that embrace a hybrid work setup or often conduct virtual meetings, Zoom is a godsend. Integrate it with your Asana account to improve your business’s communications.
By integrating Zoom with Asana, you can create Zoom meetings and then link them to Asana tasks, as well as pull meeting transcripts and recordings into Asana. This will reduce the time and effort you need when manually doing the same.
Get to know Zoom better by reading these published articles:
Make the Most Out of Asana
Asana’s integrations provide a comprehensive view of your own and your team’s progress in real-time, gain valuable insights about your team’s performance, customize workspaces, automate repetitive tasks, and more.
With thousands of users, it’s clear that Asana can revolutionize how you do business and enhance the productivity of every team member.
If you’re looking for a cost-effective investment to improve your team’s collaboration and efficiency, adopt Asana as your go-to task management software and integrate it with various apps. With its interface, features, and integration, Asana can revolutionize the way your teams work, paving the way for your business’s long-term success.
